Registration and Records Information

The Office of Registration and Records provides administrative registration, records support and service to students, alumni, faculty and staff.

Registration and Records Location

The Office of Registration and Records is located in the Welcome Center (Building WC on the main campus).

Contact Us:
Office of Registration and Records
Welcome Center
Henry Ford College
5101 Evergreen
Dearborn, MI 48128

North Drive (see campus map)
Phone: 313-845-6403
Fax: 313-845-6464
E-mail: registrar@hfcc.edu
Hours of Operation

How to Register for Classes

Please register for classes using WebAdvisor. Payments must be made by the Payment Due Dates listed in the Enrollment Services Calendar. It is a student’s responsibility to submit his or her payment by the deadline.

If a student no longer desires to attend classes at HFC, he or she is responsible for dropping the course(s). It is important to note that there are times when students will not receive a refund after dropping a course(s). Please refer to the Important Dates for each semester.

Course Waitlist

Students can add themselves to a class waitlist to receive notification if a seat becomes available. For more information, click here.

Class Load

Full-time student status is defined as 12 to 17 credit hours per semester. The average full-time student usually carries 15 credit hours. Students are limited to 18 credit hours, unless special permission is granted by the Executive Director of Enrollment Services/Registration or the Vice President of Academic Affairs. Students are expected to carry at least a grade-point average (GPA) of 3.0 with a minimum of 12 credit hours already completed at HFC to petition to carry more than 18 credit hours.

Students in most academic courses are expected to spend the equivalent of two hours of preparation for each hour of class.

Students who are enrolled in parallel college programs should choose their college courses carefully, preferably in consultation with a counselor. This will help in avoiding the loss of credits during the transfer process. Transfer equivalency sheets are available in the University Transfer, Advising and Career Counseling Center for most programs offered at Michigan colleges and universities.

Information About College Records

Student Copy transcripts are available on WebAdvisor. Official Transcripts must be requested using WebAdvisor.

NOTE: Students who have not attended HFC since 1989 may need to request their academic transcripts using the PDF form because they may not have a WebAdvisor account.

Residency Regulations

Residency regulations outline the requirements for qualifying as a student living within the jurisdiction of the Dearborn Public Schools district for tuition purposes. Dearborn is the only K-12 school district in the state of Michigan to be affiliated with a community college. Residency must be validated each semester. Learn more about Residency Regulations.

Enrollment Verification

For information on required statements provided to insurance and financial institutions regarding enrollment status, hours earned, last semester of attendance, GPA, et al, see Enrollment Verification.

Late Enrollment in Developmental Classes

There will be no late enrollment in developmental classes following the first class meeting. Associate deans in Math and English should schedule adequate numbers of 12 or 13-week classes so that no student who arrives late to register is turned away from developmental classes. Annual assessment of this policy will be shared with the Senate and the Scholastic Policies Committee.

Grades

Grades are available on WebAdvisor.

Incomplete Work

A student performing satisfactorily in a course, as determined by the instructor, may be granted an Incomplete (“I”) at the semester’s conclusion if the majority of the coursework has been completed with a passing grade, but some part of the coursework remains unfinished.

For a student to receive an "I", the instructor will specify in writing the unfinished coursework that must be completed and the deadline for completion, which shall be no later than the end of the following semester. Exceptions to the timeline may be made with the written approval of the respective associate dean.

For an "I" to be changed to a final course grade, a student must complete the agreed upon coursework by the date specified in writing by the instructor. Upon completion of unfinished work by the student, the instructor initiates a grade change to be entered on the student’s record. If no grade change is initiated, the "I" becomes an “E” (or 0.0, a failing grade) on the student’s record.

A student performing unsatisfactorily in a course, as determined by the instructor, is ineligible for an Incomplete.

Official Transcript(s) of Credit(s)

An official transcript(s) of credit(s) attempted may be requested online using WebAdvisor. For historical records that are not in the current system, students/graduates should email the Office of Registration and Records at registrar@hfcc.edu to have their records updated.

An official transcript(s) are sent directly to a receiving educational institution and are not issued to the student. A student copy of the transcripts may be issued to a student but the transcript(s) will not carry the official HFC seal. Further, students must not have a financial balance with HFC or any other holds to have their official transcript(s) released. The student’s unofficial transcript(s) are always available online through WebAdvisor.

Auditing Courses

A student who wishes to attend a course regularly but does not wish to receive a grade or credit may audit the course. A record will be kept of the course audited.

Students must apply for an audit two weeks before the start of the semester in which they wish to audit a course. Course audit applications cannot be processed until students have registered for the course. Change of status from audit to credit or from credit to audit is not permitted after the class starts. Students are assessed regular tuition for the course. A student will receive a mark of audit only if the audit status is specified on the final class.

Records Maintenance

Review records maintenance for more information on the following:

  • Address changes,
  • Name changes,
  • Grade changes,
  • Academic repeated courses, and
  • Academic forgiveness.

Graduation Application and Information

Students should monitor their progression toward degree or certificate completion by logging onto WebAdvisor and selecting Program Evaluation. See our graduation page for more information.

Applications for graduation are accepted for three graduation dates (May, August and December). Final graduation evaluations take time to process. Please allow a minimum of 12 weeks after the last day of the semester for processing. Graduates who owe a balance will not receive a diploma packet until that balance is paid. Diploma packets will be mailed to the address on file. To update your address, please log into WebAdvisor and e-mail Registrar@hfcc.edu when the update is complete.

The HFC Commencement ceremony is in May and ONLY in May. August and December graduates and May applicants who apply by Feb. 15 are invited. Only those students graduating in the current academic year are eligible to attend the Commencement ceremony.

Advanced Standing - Career Education

Entry into a program of study with advanced standing permits selection of advanced courses only and does not grant college credit(s) for those basic courses that may be waived. In all cases, the number of credit hours required to earn an associate degree remains as stated in the catalog.

Direct requests for advanced standing to the Office of Registration and Records or the department/division chairperson at least six weeks prior to the time of enrollment if an advanced class is desired.

Those students eligible to request advanced standing are:

  • A high school graduate who has completed a specialized high school preparation in the specific area in which advanced standing is being requested. A minimum overall GPA of 3.0 is required in the specialized area.
  • An individual with extensive business or industrial experience in a particular technology whose experience has been attested to by his or her employer.

The department/division chairperson may require the applicant to submit examples of work and take a proficiency examination in the field of specialization.

Upon being granted advanced standing, the department/division chairperson will provide a statement of eligibility for entrance to the next sequential class.

Advanced Standing/Credit for Prior College-Level Learning

This policy has been designed to address the needs of our non-traditional students who may have acquired prior college-level learning and/or skills outside the traditional classroom without having earned college credit(s).

A student can receive college credit(s) for prior learning that is equivalent to college-level learning (at the 100-level and above) in specific HFC courses under the following conditions:

  • Total credit for prior college-level learning plus total transfer credit shall not exceed 40 credit hours;
  • Only a department/division may identify which, if any, of these courses will be allowed to have credit for prior college-level learning granted;
  • No department/division will be required to grant credit for any course(s);
  • If program admission, accreditation or licensure issues preclude credit(s) for prior college-level learning, credit(s) will not be awarded for that program;
  • As with transfer of credits from other colleges and universities, credit(s) for prior college-level learning will be granted with no grade and will have no impact on GPA; and
  • A department/division can exempt pre-requisite(s) when deemed appropriate.

Candidate Requirements

  • The student must be seeking a degree and/or a certificate.
  • A degree-seeking student must take course placement tests as part of the HFC admissions process.

Acceptable Prior Learning Credit

Prior learning may be evaluated through departmental exams or a portfolio evaluation.

  • Departmental Exams: Exams must demonstrate that the student has met the applicable, measurable course objectives as identified on the approved course-master.
  • Portfolio Evaluation: The student will prepare a portfolio that documents his or her mastery of the subject matter as identified on the course-master. Supporting documentation may include verification of competence (letters of recommendation, job performance reviews, et al); evidence of learning (essays, work samples, art products, performances, et al); certifications (business, industry, or professional organizations, etc.); recognition of profession or rank, licensure or other direct evidence (publications, test scores, membership requirements, syllabi/learning objectives, job descriptions, etc.).

Any appropriate documentation, skill, certifications and/or knowledge acquired by the student and submitted for consideration will be evaluated by the appropriate department/division faculty. Each decision made by the faculty to grant credit(s) for prior college-level learning must be approved by the associate dean, who will forward the approval to the Office of Registration and Records for posting.

Evaluation of Prior College Level Learning

  • Any department/division that grants credit for prior college-level learning will identify eligible courses in writing and develop a written procedure for evaluating student learning for the course. The procedure must be approved by the department/division, appropriate educational council, and the College Council to ensure it adequately addresses the course objectives as identified on the course-master.
  • HFC will provide a mechanism for assisting students in developing a portfolio that meets the requirements of the department/division for a particular course(s).
  • Courses for which credit for prior college-level learning will be identified in the College Catalog.
  • Course-masters will be updated to indicate that credit(s) for prior college-level learning can be granted for that course(s) and how the learning will be evaluated.

Official Evaluation of Credits from Previous Institutions

All transfer students, as part of their admission to HFC, will have their previous college coursework evaluated. College credit(s) evaluated as transferable to HFC will be posted to their official academic record. Each transfer student is notified regarding the disposition of his or her transfer credit(s). Coursework will not be posted with unofficial transcripts.

Courses that have been completed with a grade of a "C" (2.0) or higher at educational institutions accredited by one of the six regional accrediting associations in the United States (U.S.) will be accepted on a credit-hour basis. Courses submitted for transfer must be college-level work. Credit for developmental courses will not be given. Grades and GPAs do not transfer.

ACE Recommendations

HFC is pleased to offer credit(s) to our veterans based upon ACE Recommendations. Upon receipt of the AARTS or SMART documents containing ACE recommendations, HFC will evaluate and post the applicable credit(s).

Advanced Placement/CLEP

HFC accepts credit(s) from Advanced Placement (College Board) or CLEP examinations.

Eligibility for AP/CLEP credit will be determined upon receipt of a student’s official documentation at which time it will be evaluated, equivalencies will be determined, and credit(s) will be posted as "transfer credit." View the scores for AP and CLEP credit granting.

Transferring

Transfer IN to HFC
College-level coursework from regionally accredited colleges and universities with a grade of a "C" or higher will transfer to HFC. Grades and GPAs do not transfer.

Transfer OUT from HFC
Find links to other regionally accredited colleges and universities that post transfer equivalencies from HFC. Grades and GPAs do not transfer.

HFC Final Exam Schedule

Click here for the Final Exam Schedule