Records Maintenance

In addition to recording academic grades at semester end, Registration and Records is continuously involved with routine maintenance of student records.

Requests for updates to academic records such as address changes, name changes,grade changes, grade updates, course repeat requests, academic forgiveness requests can be made in person during regular business hours.

Some requests can be made on HFCC'sMy WebAdvisor, by mail or by fax.

Address Changes

It is the responsibility of all students, both current and former, to maintain a current address. Address change requests can be made:

In person during regular business hours.

Your request should contain the following information:

  • Printed name
  • Previous names
  • Current address and telephone number
  • Social Security number or student ID number
  • Date of birth
  • Approximate date of last attendance
  • Your signature Mail requests for address changes to:

Registration & Records Address Change Request Henry Ford Community College 5101 Evergreen Road Dearborn, MI 48128

Fax requests to 313-845-6464.

Name Changes

Student name change requests are processed in Registration & Records. Legal documentation is required for all name changes.

Name change requests can be made in person during regular business hours or by mail. Your request should contain the following information:

  • New name (please type or print)
  • Previous names
  • Current address and telephone number
  • Social Security number or student ID number
  • Date of birth
  • Approximate date of last attendance
  • Your signature
  • Copy of legal documentation

Mail requests for name changes to:

Registration & Records Name Change Request Henry Ford Community College 5101 Evergreen Road Dearborn, MI 48128

Fax requests to 313-845-6464.

Grade Changes

When warranted, faculty may change a grade they awarded. After submission of the grade change to Registration and Records, a corrected copy of the student transcript will be mailed to the student at their last address. Grade changes are usually processed within 48 hours.

Grade Updates

The "I" (Incomplete grade) has a specific time limit. Under college policy, an "I" (Incomplete grade) must be made up prior to the mid-point of the next semester. If an Incomplete grade is not changed by the instructor during the grace period, the "I" grade is converted to a "DR" (Drop grade). After the grade is changed, a corrected transcript is mailed to the student.

Course Repeat

The "R" (Repeat) marks a lower graded attempt of the same course and thus raises the student's GPA - Grade Point Average. The same class taken multiple times will be counted once in graduation evaluations.

Academic Forgiveness

This program provides a second opportunity to former students who have experienced past academic deficiencies.

Academic Forgiveness requests can be made in person during regular business hours or click here for more information and an Academic Forgiveness form.