Explanation of Benefits and Veterans Enrollment Certification

HFC is authorized by the Dept. of Veterans Affairs to certify enrollment in its degree programs under the following educational benefits:

Chapter 30: Montgomery G.I. Bill: Veterans must have entered active duty on or after July 1, 1985, and must have made monthly contributions while on active duty.

Chapter 31: Vet Success/Vocational Rehabilitation and Employment Program: This program is for disabled veterans as determined by the Veterans Administration (VA). To be considered for it, a veteran must have received or eventually receive an honorable discharge (or a dismissal from the military that is NOT a dishonorable discharge), have a VA service-connected disability rating of 10% or more, and apply for vocational rehabilitation services.

Chapter 33: Post 9/11 G.I. Bill: Veterans must have served at least 90 days of active duty service on or after Sept. 11, 2001 and received an honorable discharge.

Chapter 35: Spouses and dependent children of Veterans who are 100% permanently and totally disabled or who died while serving on active duty.

Chapter 1606: Selected Reservist or National Guard Members: Volunteers must have entered or extended their enlistment for at least six years on or after July 1, 1985. Effective Nov. 26, 2014, students may not use Chapter 1606 benefits and Federal Tuition Assistance simultaneously.

Chapter 1607: REAP (Reserve Education Assistance Program): Veterans must have served on active duty on or after Sept. 11, 2001 under Title 10 US Code for a contingency operation and served at least 90 consecutive days or more. Effective Nov. 26, 2014, students may NOT use Chapter 1607 benefits and Federal Tuition Assistance simultaneously.

Federal Tuition Assistance: Students using Federal Tuition Assistance (GoArmyEd, Navy College Program Tuition Assistance, MyCAA, etc.) will be processed as a "sponsored" student and invoicing for their Tuition Assistance payments is handled by the Student Accounts Office. Students must submit their Tuition Assistance authorization voucher to the Student Accounts Office, which is located in the Welcome Center (Building WC on the main campus). For detailed information, view Military Tuition Assistance Requirements and Policies at HFC or contact Donna Henne at dlhenne@hfcc.edu or cashiers@hfcc.edu

Requesting Certification of Enrollment

After completing the registration and the appropriate forms, veterans must submit the HFC VA Certification Request Form to the Welcome Center. Click here to access the VA Certification Form. This form must be submitted every semester a veteran registers and would like to be certified with the Dept. of Veteran Affairs. Also, the VA Certifying Official must be notified of any changes made to a veteran's class schedule. When a veteran submits his or her VA Certification Form, he or she will also need to submit other items as well, depending on their status as a veteran.

Students using VA Educational benefits for the first time need to submit:

  • VA Certification Request Form (must be submitted every semester).
  • Copy of submitted VonApp Benefit application or Certificate of Eligibility confirming benefit eligibility.
  • Copy of separation papers, Form DD 214 (Member page 4).
  • CHAPTER 1606 STUDENTS ONLY: Submit a copy of the Notice of Basic Eligibility paperwork (NOBE Form DD 2384).

Transfer students who have used VA educational benefits at another college or university need to submit:

  • VA Certification Request Form (must be submitted every semester).
  • Copy of Certificate of Eligibility.
  • Copy of submitted Request for a Change of Program or Place of Training.
  • Request to have all official transcripts from previously attended colleges and universities and military Joint Service Transcripts (JST) sent to HFC for evaluation.
  • Copy of separation papers, Form DD 214 (Member page 4).
  • CHAPTER 1606 STUDENTS ONLY: Submit a copy of the Notice of Basic Eligibility paperwork (NOBE Form DD 2384).

Current HFC students using VA educational benefits need to submit:

  • VA Certification Request Form (must be submitted every semester).

Items listed above should be submitted together at the time you request certification of enrollment. Documents can be submitted in person at the Welcome Center, faxed to the Welcome Center (313-845-6464), or scanned and e-mailed to veterans@hfcc.edu.

To Comply with Department of Veterans Affairs Regulations:

  1. For military deployment or reactivation: If you are unable to complete your current semester due to deployment or reactivation, contact the VA Certifying Official immediately. Submit Tuition Appeal Form and a copy of the official military deployment or reactivation paperwork to the Registrar's Office.

  2. You must report any reduction or increase in training time or changes in your schedule to the VA Certifying Official as soon as the changes are made to avoid possible over-payments made to you and/or HFC. Failure to report drops could result in the loss of benefits dating back to the first day of the semester and possibly money that you will need to return to the Dept. of Veterans Affairs due to over-payment. You must report ALL changes in your enrollment as they occur immediately.

  3. If you are dismissed from the College due to unsatisfactory academic progress (academic dismissal), this information will be reported to the Dept. of Veterans Affairs. Once you are permitted to return to the College, approval will have to be granted by the Dept. of Veterans Affairs to continue enrollment certification for educational benefits.

  4. Grades such as I, U, DR, W, NA, and E (if the E grade is issued due to non-attendance or if the student stopped attending class(es) prior to the end of the semester) will be reported to the Dept. of Veterans Affairs. This could result in a reduction of benefits for that semester dating back to the first day of the semester.

  5. The Dept. of Veterans Affairs regulations prohibit payment for repeated classes (A through D grades) or for classes that are not required for his or her degree. If a student earns a grade in a class that does not meet the prerequisite requirement(s) for enrollment in the next course level required for his or her degree or program, that course can be repeated and submitted to the Dept. of Veterans Affairs for certification. If a student is requesting certification for an elective course(s), the elective course(s) must be listed on the program evaluation as a required prerequisite, program admission requirement, or elective course needed to earn the total number of credits required for an associate degree.

NOTE: You must complete and submit the HFC VA Certification Request Form EACH semester you receive educational benefits. In addition, if you change your program of study you must inform the VA Certifying Official prior to enrollment certification.

Enrollment Status

The Dept. of Veterans Affairs reviews the start and end date of your classes to determine your benefit(s) eligibility for each semester. Online course enrollment is reported and used to determine benefit(s) eligibility. If you are taking a class that is 100% online or that is partially online (classroom/web course) this may impact your monthly benefit(s) amount, depending on the number of credits you are enrolled in that meet on campus for the duration of the semester.

For Fall & Winter (15 week) semesters:
Full-Time: 12 or more credit hours
Three-Quarter Time: 9-11 credit hours
Half-Time: 6-8 credit hours
Less than Half-Time: 1-5 credit hours

For military deployment or reactivation: If you are unable to complete your current semester due to deployment or reactivation, contact the VA Certifying Official immediately. Submit Tuition Appeal Form and a copy of the official military deployment or reactivation paperwork to the Registrar's Office.