Explanation of Benefits and Veterans Enrollment Certification

HFC is authorized by the Department of Veterans Affairs (DVA) to certify enrollment in our degree programs under the following educational benefits:

Chapter 30: Montgomery G.I. Bill. Veterans must have entered active duty on or after July 1, 1985, and must have made monthly contributions while on active duty.

Chapter 31: VetSuccess/Vocational Rehabilitation and Employment Program. This program is for disabled veterans as determined by the Veterans Administration. To be considered for it, a veteran must have received or eventually receive an honorable or other than dishonorable discharge, have a VA service-connected disability rating of 10% or more, and apply for vocational rehabilitation services.

Chapter 33: Post 9/11 G.I. Bill. Veterans must have served at least 90 days of active duty service on or after September 11, 2001 and received an honorable discharge.

Chapter 35: Spouses and dependent children of Veterans who are 100% permanently and totally disabled or who died while serving on active duty.

Chapter 1606: Selected Reservist or National Guard Members. Volunteers must have entered or extended their enlistment for at least six years on or after July 1, 1985. Effective 11/26/2014, students may not use Chapter 1606 benefits and Tuition Assistance simultaneously.

Chapter 1607: REAP (Reserve Education Assistance Program). Veterans must have served on active duty on or after September 11, 2001 under Title 10 US Code for a contingency operation and served at least 90 consecutive days or more. Effective 11/26/2014, students may not use Chapter 1607 benefits and Tuition Assistance simultaneously.

Federal Tuition Assistance. Students using Federal Tuition Assistance (GoArmyEd, Navy College Program Tuition Assistance, MyCAA, etc.) will be processed as a "sponsored" student and invoicing for your Tuition Assistance payments is handled by the Cashiers Office. Please submit your Tuition Assistance authorization voucher to the Cashiers Office (located in the HFC Welcome Center). For detailed information log onto www.hfcc.edu/cashiers or contact Bethany Moon at bmoon@hfcc.edu or cashiers@hfcc.edu

Requesting Certification of Enrollment

After completing the registration and the appropriate DVA forms, veterans must submit the HFC VA Certification Request Form to the Welcome Center. Click here to access the VA Certification Form. This form must be submitted every semester a veteran registers and would like to be certified with the Department of Veteran Affairs. Also, the VA Certifying Official must be notified of any changes made to a veteran's class schedule. When a veteran submits his or her VA Certification Form, he or she will also need to submit other items as well, depending on their status as a veteran.

Students using VA Educational benefits for the first time need to submit:

  • VA Certification Request Form.
  • Copy of submitted VonApp Benefit application or Certificate of Eligibility confirming benefit eligibility.
  • Copy of separation papers, Form DD 214 (Member page 4).
  • CHAPTER 1606 STUDENTS ONLY: Submit a copy of the Notice of Basic Eligibility paperwork (NOBE Form DD 2384).

Transfer students who have used VA Educational benefits at another college or university need to submit:

  • VA Certification Request Form.
  • Copy of Certificate of Eligibility.
  • Copy of submitted Request for a Change of Program or Place of Training.
  • Request to have all official transcripts from previously attended colleges and universities and military (JST) transcripts sent to HFC for evaluation.
  • Copy of separation papers, Form DD 214 (Member page 4).
  • CHAPTER 1606 STUDENTS ONLY: Submit a copy of the Notice of Basic Eligibility paperwork (NOBE Form DD 2384).

Current HFC students using VA educational benefits need to submit

  • VA Certification Request Form.

Items listed above should be submitted together at the time you request certification of enrollment. Documents can be submitted in person at the Welcome Center, faxed to the Welcome Center (313-845-6464) , or scanned and e-mailed to veterans@hfcc.edu.

In Order to Comply with Department of Veterans Affairs Regulations:

  1. For Military deployment or reactivation: If you are unable to complete your current semester due to deployment or reactivation, contact VA Certifying Official immediately. Submit Tuition Appeal Form along with a copy of the official military deployment or reactivation paperwork to the Registrars Office.

  2. You must report any reduction or increase in training time or changes in your schedule to the Veteran’s Certifying Official as soon as the changes are made to avoid possible overpayments made to you and/or the College. Failure to report drops could result in the loss of benefits dating back to the first day of the term and possibly money that you will need to return to the Department of Veterans Affairs due to overpayment. You must report ALL changes in your enrollment as they occur.

  3. If you are dismissed from the College due to unsatisfactory academic progress (academic dismissal), this information will be reported to the Department of Veterans Affairs. Once you are permitted to return to the College, approval will have to be granted by the Department of Veterans Affairs to continue enrollment certification for educational benefits.

  4. Grades such as I, U, DR, W, NA, and E (if the E grade is issued due to non-attendance or stopped attendance prior to the end of the semester) will be reported to the Department of Veterans Affairs. This could result in a reduction of benefits for that semester dating back to the first date of the semester.

  5. The Department of Veterans Affairs regulations prohibit payment for repeated classes (A through D grades) or for classes that are not required for your degree. If a student earns a grade in a class that does not meet the prerequisite requirement for enrollment in the next course level required for their degree or program, that course can be repeated and submitted to the Department of Veterans Affairs for certification. If a student is requesting certification for an elective course, the elective course must be listed on the program evaluation as a required pre-requisite, program admission requirement, or elective course needed to earn the total number of credits required for an associate degree.

Note: You must complete and submit the HFC VA Certification Request Form EACH semester you would like to receive your educational benefits. In addition, if you change your program of study you must inform the VA Certifying Official prior to enrollment certification.

Enrollment Status

The Department of Veterans Affairs reviews the start and end date of your classes to determine your benefit eligibility for each semester. Online course enrollment is reported and used to determine benefit eligibility. If you are taking a class that is 100% online or that is partially online (classroom/web course) this may impact your monthly benefit amount, depending on the number of credits you are enrolled in that meet on campus for the duration of the semester.

Full-Time: 12 or more credit hours
Three-Quarter Time: 9-11 credit hours
Half-Time: 6-8 credit hours
Less than Half-Time: 1-5 credit hours

For Military deployment or reactivation: If you are unable to complete your current semester due to deployment or reactivation, contact VA Certifying Official immediately. Submit Tuition Appeal Form along with a copy of the official military deployment or reactivation paperwork to the Registrars Office.