Course Waitlist FAQ

What is a course waitlist?

A course waitlist is an electronic process that allows students to add themselves to a class section waitlist to be notified and enroll if a seat becomes available in a desired class section. This allows the student to register for the class they want if a seat becomes available without having to check class availability everyday! If a seat becomes available in a class that has a waitlist, students are notified via e-mail in the order that students signed up for the waitlist, giving students who register early a better chance of enrolling in a closed class!



What are the advantages of being added to a course waitlist?

The advantages of utilizing a course waitlist are:

  • Eliminating the need to constantly check WebAdvisor for seat availability
  • Convenient e-mail notification sent to the student if a seat becomes available
  • Easy monitoring of your status on the waitlist using Manage My Waitlist in WebAdvisor
  • Eliminates the need to track down the course instructor for written permission to be processed in person at the Registration Office- everything will now be done online!
  • It is a fair and equitable way of determining who is permitted to register for a closed class section!


Do all class sections have a course waitlist?

No, not all classes have a course waitlist. Classes such as Nursing, Health Career, Co-op, and courses that require special permission to register do not offer course waitlists. These courses require specialized program admission and permission to enroll. When viewing WebAdvisor, if you do not see waitlist available next to the class availability or if you do not receive the message to add yourself to the waitlist for a closed class section that means that there is not a course waitlist available to add. For classes without a waitlist, you will need to check WebAdvisor for class availability.



How do I add myself to a waitlist?

Using WebAdvisor, you can add, register, or remove yourself from a waitlisted course. Here’s how:

  • Log-in to WebAdvisor using your User ID and password. If you do not know your User ID, click on “Students”, and then select “What’s my User ID?” and enter the requested information. To change or reset your password, visit the password management website at https://pss.hfcc.edu/pwm/.
  • Select “Register for Sections” from the student menu.
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  • Select “Search and register for sections” or “Express registration”, depending on whether or not you have the course section information needed to register or if you are searching for classes. Next, enter the class section information and click “Submit”
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  • The class section status will be listed as waitlisted if the class is full and seats are open on the waitlist. Place a check mark in the box under “Select” and click “Submit”
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  • From the drop down menu next to the class, select “Waitlist” and click “Submit”
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  • You will then see on the final results screen that you have been waitlisted for the selected class section.


How many classes can I waitlist for?

You can add yourself to any number of course waitlist. However, you will not be permitted to enroll in more than 18 credit hours without a petition granted by the Registration and Records Office or if you have a Business Office hold or registration restriction if a seat becomes available.



Can a waitlist become closed for a course?

Yes, a waitlist can become closed for a course section. Courses with a closed course waitlist will show a status of “Waitlist Full” on WebAdvisor. You will be unable to add yourself to a closed waitlist until a seat on the waitlist becomes available.



Can I add myself to more than one waitlist for the same class?

No, you cannot add yourself to multiple waitlist for the same class. For example, if you are on the waitlist for PSY 131-66, you cannot add yourself to the waitlist for PSY 131-88.



I’m currently registered for one class section, but I would like to add myself to the waitlist for another section of the same class. Is that possible?

Yes, you can add yourself to the waitlist for another section of the same class for which you are registered. However, you are not permitted to register for two sections of the same class. If you are granted permission to register for the waitlist course, you will not be able to add the class from the waitlist until you drop the same class that you are registered for.



How often does the system check for open seats in waitlisted classes?

The system will run a check for open seats in waitlisted classes each evening starting on the first day of registration and ending two days prior to the start of the semester.



How will I be notified if I have been granted permission to register for a course from the waitlist?

You will receive an e-mail from the Registration and Records Office notifying you that you have been granted permission to register for the waitlisted class, and instructions on how to register for the course. Please note, you can only register for a waitlisted course using WebAdvisor once permission has been granted. All notification regarding waitlist status and permission to register will be sent via e-mail.



How do I add an e-mail address to my student record or change the e-mail address on file with the college to make sure I receive my waitslist status e-mail?

You can add or change your E-mail address on file with the college by logging in to WebAdvisor and submitting your e-mail address under the Address Change link on the student menu. You can also update your E-mail address at the Registration and Records Office with photo identification.



How long do I have to register for the waitlisted class once I am notified that I have been granted permission to register?

You will have 24 hours to register for the waitlisted class once you are granted permission. The permission expiration date and time will be listed in the notification e-mail. If you do not register for the course by the expiration date and time, you will lose your waitlist registration permission and will be removed from the waitlist.



Can I take myself off of a waitlist?

Yes, you can remove yourself from a waitlist at anytime. To do so, log-in to WebAdvisor, click on Students, click on Manage My Waitlist, then select Remove from the drop down menu, and then click submit.



When is the first day I can add myself to a course waitlist?

The option to waitlist a course will become available once a class is full. For some classes, this may be as early as the first date of registration for the semester.



Can I have a Registration and Records Office Representative add me to a waitlist or register me for a class that I was granted permission to register for from the waitlist?

NO! All waitlisting activity (adding yourself to a waitlist, removing yourself from a waitlist, checking your waitlist status, and registering for a class after permission has been granted from the waitlist) must be completed using WebAdvisor.



When does a waitlist end?

All course waitlist will end on the last day to add classes. You can add yourself to a waitlist up to the last day to add, but once class starts permission to register can only be granted by the Academic Departments.



Once classes start, will I be notified via e-mail if a seat becomes open for a waitlisted class?

Yes. The waitlist notification process will continue to run up to the last day to add classes.



If I get an instructors signature on a registration form to be added to a closed class before the semester starts and during the last week to add, can I be added to the class in the Registration and Records Office?

NO! The Registration and Records Office will no longer process closed class overrides using a Registration Form signed by the instructor. You must be on a waitlist to be considered for an open seat or closed class override. Prior to the start of the semester, if a seat becomes available and you are on the class waitlist, you will receive e-mail notification with permission to register. As of the first day of classes, if the class you are waitlisted for is still closed, you will receive an e-mail if you are granted permission to register for a closed class during the final week to add.

PLEASE NOTE: NOT ALL ACADEMIC DIVISIONS PERMIT CLOSED CLASS OVERRIDES DURING THE FINAL WEEK TO ADD CLASSES.



Will anything prevent me from adding myself to a course waitlist?

Yes, the following would prevent you from adding yourself to a course waitlist:

  • A Business Office hold
  • A Registration Office hold
  • A Library Hold
  • If you are already on a course waitlist for a different section of the same course
  • If you do not meet the pre-requisite for the class you would like to waitlist


If an enrolled student drops a full class and a seat becomes available, do students who are on the waitlist get into the class first?

Yes, the class will remain closed for all other student registrations and students on the waitlist will be granted permission to register according to their rank on the waitlist and the number of open seats. When the waitlist is empty, if seats still remain, the course will be open for registration to all students who meet the course pre-requisites.



How do I know if I successfully registered myself for the waitlisted course once I receive permission?

You will be able to view your updated class schedule in WebAdvisor under the Class Schedule link. You will also receive an e-mail from registrar@hfcc.edu confirming a change that was made to your class schedule via online registration, directing you to WebAdvisor to print your new class schedule.



Will I be automatically enrolled into the course from the waitlist?

NO! If a seat becomes available and you are granted permission to register from the waitlist, it is your responsibility to register yourself into the class using WebAdvisor at www.hfcc.edu/webadvisor.



Can I waitlist for a class that conflicts in meeting time with a class that I am already registered for?

Yes, you can waitlist for a class that conflicts in meeting day and time with a class that you have already registered. However you will not be able to add the waitlisted course if you are granted permission until you have dropped the other course that would create the day and time schedule conflict.



Will I remain on the waitlist after I enroll in the class?

No. If you register for a class from the waitlist you will no longer stay on the waitlist. Also, if you do not register for the class if granted permission from the waitlist before the expiration date and time, you will be removed from the waitlist.



Where can I find my rank on the waitlist?

You can check your waitlist status using WebAdvisor at www.hfcc.edu/webadvisor. Once you log-in, click on “Students”, then select “Manage My Waitlist”. Your rank will be listed as well as the total number of students on the waitlist. This is also where you register for the course once permission is granted to register and where you can remove yourself from a waitlist.
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Can I see who else is on the course waitlist?

No, you can only see your position on the course waitlist.



What if I decide I no longer want to register for the class that I have waitlisted?

Log-in to WebAdvisor, click on Students, click on Manage My waitlist, select remove from the drop down menu and click submit.



Will I be charged the registration fee and tuition charges for classes that I have waitlisted for, but not yet registered?

No, you will not be assessed registration and tuition fees until you are actually registered in the course(s).



What happens if I add a class from the waitlist after I have set-up my EZPay payment plan?

You will need to contact the Cashier’s Office or EZPay (800 609-8056) to have your contract amount increased.



What happens if I add a class after I have submitted my financial aid award letter?

You will want to speak with a Financial Aid Representative anytime you make a change to your schedule to discuss how those changes might impact your Financial Aid Award. Please see the Class Schedule or visit www.hfcc.edu for information on semester office hours.