Fiscal year-end deadlines for requisitions, check requests, reimbursements, and transfers

In preparation for the closing of the College’s June 30, 2018 fiscal year-end and subsequent audit, the financial documents listed below must be submitted in accordance with the deadlines indicated for orderly and proper processing in this current fiscal year.

• Requisitions—Due on or before Thursday May 17, 2018. Understand that all goods and services must be received or performed on or before June 30, 2018 to be charged to the current 17/18 fiscal year. (Please be mindful of proper GL use when entering requisitions).

• Vendor Invoices/Check Requests—Due on or before Tuesday July 10, 2018. Goods and services must be received or performed on or before June 30, 2018 to be charged in the current fiscal year. Goods and services received or performed on or before June 30 will be charged to Fiscal Year 17/18 despite the invoice date. Confirmation of the date goods received or services performed is required for audit. Licenses, subscriptions and services will be subject to proration by fiscal year if item spans beyond June 30, 2018. (Please be mindful of proper GL use on Check Requests).

• Travel and Mileage Reimbursements—Due on or before Tuesday July 10, 2018. All trip/travel related costs must have taken place on or before June 30 to be charged in the current fiscal year.

• Budget Transfers—Due before the end of May for 17/18 year. No transfers are necessary within the same department. For specific questions on budget, please contact Bryan Bame 9657.

Questions? Please contact:

• Purchasing at 9897 (Patty Sellers) or 6420 (Fred Steiner) for requisitions, purchase or blanket orders.

• Accounts Payable at 9621 (Natalie Gonzales) for invoices or check requests.

• PCards at 9655 (Mary Szymanski).

• Other Accounting related questions 9850 (Barb Eisterhold)