Student Policies, Rights, and Responsibilities
Student Rights & Responsibilities
The Henry Ford College (HFC) Reach Out App is a free smartphone resource guide that provides safety and security information and alerts through a smartphone app.
The Student Rights & Responsibilities page provides information about student rights, resources and advocacy, and access to the following policies:
- Student Conduct Policy and Due Process Procedure;
- Sexual Harassment and Misconduct (Title IX);
- Student Complaint Policy and Procedure;
- Student Handbook;
- HFC Drug & Alcohol Biannual Right to Know Information; and
- Advocacy & Conflict Resolution Toolkit.
HFC considers academic dishonesty to be a serious offense. It is the policy of the College that determination of and appropriate action in respect to academic dishonesty by a student shall be a matter of individual judgment by the instructor. The instructor may administer a penalty up to and including failure in the particular course. It is the professional obligation of the faculty to enforce academic integrity in their courses. Instructors (or their designees) reserve the right to require picture identification for test-taking, graded papers or projects, and/or other appropriate purposes. A student cannot drop a class if he or she is failing for reasons of academic dishonesty.
Academic dishonesty is any activity intended to improve a student’s grade fraudulently.* It includes, but is not limited to, the following:
- Unauthorized acquisition of tests or alteration of grades (such as the stealing of tests, test keys, or gradebooks from faculty offices or elsewhere, and/or the purchasing of tests or gradebooks);
- Unauthorized use of notes, books, and/or other prohibited materials during an examination;
- Open cheating on an examination (such as copying from another student’s examination);
- Permitting another person to take a test in the student’s place and/or receiving unauthorized assistance with any work for which academic credit is received;
- Providing unauthorized assistance with any work for which academic credit is received;
- Revision of graded work in an attempt to receive additional credit fraudulently;
- Plagiarism (using another person’s work without acknowledgment);
- Use of cell and video phones to cheat; and
- Any other conduct intended to obtain academic credit fraudulently or dishonestly.
If an instructor fails a student in a course for academic dishonesty, the instructor must immediately notify in writing the student and the registrar of the infraction, retaining copies of both notifications.
The registrar maintains a record of all such violations. If a student fails two classes as a result of academic dishonesty, he or she is dismissed from HFC for two academic years. In addition, a notation of the reason for academic dismissal is placed on the student’s transcript(s). The notation may be expunged at the discretion of the appropriate vice president if the student petitions for its removal after at least two years have elapsed since the disciplinary action.
If a student believes that the accusation is false, he or she may appeal through the Student Complaint Procedure. If the appeal reaches the Student Complaint Board (SCB), the SCB may consider only whether the charge is justified. The SCB will NOT set aside or change the penalty given by the instructor unless the charge of academic dishonesty is set aside.
*Any action that violates the Student Conduct Policy and Due Process Procedure is also subject to review under that policy.
Alcoholic Beverages and Illegal Drugs
As a public institution, HFC operates under the guidelines of Federal Public Act 101-226, entitled Drug Free Schools and Campuses, passed in 1990. This law states that students must be informed of the College’s rules and sanctions relative to drugs and must be informed of health risks related to the use of drugs and of counseling assistance available at HFC.
Use, possession, or distribution of alcoholic beverages and drugs is forbidden on the campus of HFC. Persons appearing on campus while under the influence of alcoholic beverages, narcotics, and other dangerous drugs, except as expressly permitted by law, will be subject to disciplinary and/or legal action.
Possession, consumption, sale, or purchase of any controlled substance, which is illegal under state or federal law, is prohibited on the campus of HFC.
Disciplinary action may consist of payment of fines, verbal reprimand, restitution of damages, restriction of privileges, disciplinary probation, suspension, dismissal, and/or notation on the student’s record of dismissal or suspension.
Brochures are available in the HFC Counseling Office, located in Rm. A-117 of the Learning Resources Center (Building A on the main campus). Anyone with questions should call 313-845-9611 or 313-845-9612.
Students are expected to use good judgment, good taste, and decency with regard to their selection of dress.
Students are responsible for observing all campus parking rules and regulations. Failure to adhere to these regulations may result in their cars being ticketed and towed away or other disciplinary action.
Students are expected to attend all the sessions of the classes in which they are enrolled. Penalties may be imposed at the discretion of the individual instructor whenever (1) HFC recognizes consistent attendance is critical to student academic success and/or (2) class participation is required. Students are responsible for checking an individual instructor’s attendance policy/expectations at the start of the semester.
Students who do not attend a course will have their attendance reported as "Never Attended," which may result in the student becoming ineligible for all or a portion of his or her financial aid funds.
Lack of attendance might negatively impact the student’s final grade.
Absences in connection with participation in authorized college activities must be considered in the total picture of absences for all purposes. Students are expected to contact their instructor in advance of a planned absence. HFC provides free HawkMail for communicating with the instructors.
It is the responsibility of the student to make up missed work due to an absence(s). Students are required to be present at the final examination. In case of an absence, it is the student’s responsibility to contact the instructor in regards to making up the final examination. Students may be required to produce official documentation to support the absence(s). HFC complies with federal and state law regarding absences protected by law.
Dropped Classes Repeat Policy
Students are allowed to transfer in courses completed at other colleges for which they originally received a grade of "DR" from HFC. When transferring courses from other institutions, the original HFC grade remains on the student's transcript(s).
Changes in a student's class schedule may be made in the Office of Registration and Records, located in the Welcome Center (Building WC on the main campus) after the student has officially enrolled in any course. Membership in a class does not cease until the student has officially dropped the class.
Schedule adjustments may be made during the add and drop period up until the 10% date without academic penalty. The student's transcript(s) will not record any such changes made before the 10% date. A student may officially drop a class without academic penalty until 60% of the class is completed. A "W" will be recorded on the student's transcript(s). If a student stops attending a class without officially withdrawing from the class, the instructor may record either an "E" or a "DR" grade.
Students considering withdrawing from classes during the semester are encouraged to first consult with an HFC counselor and/or the HFC Office of Financial Aid if appropriate.
A student cannot drop a class if failing for reasons of academic dishonesty.
Students are allowed one appeal during their academic career at HFC. A tuition appeal will only be considered for students who have an extenuating circumstance during the semester in which they are appealing. Appeals must be submitted within 10 business days after the end of the semester. Appeals postmarked or submitted after the deadline in which an appeal is allowable will automatically be denied with no exceptions given. Only courses with the letter grade of “W” or “DR” will be considered.
Extenuating circumstances in which an appeal will be considered are illness requiring hospitalization, death of an immediate family member, and military deployment.
- A serious illness that would require the student to be hospitalized during the semester. Students are required to submit an official letter to HFC from the attending physician. This letter must be written on the physician’s official letterhead. Prescriptions are not acceptable. The letter should include the following information:
B). Duration of illness;
C). The dates in which the student was examined and/or treated in the hospital;
D). The dates in which the student was unable to attend classes; and
E). The date in which the student was eligible to return to HFC.
- Death of an immediate family member which is considered to be the student’s parent or legal guardian, spouse, sibling or child. You are required to submit a death certificate and proof of relationship. Proof of relationship might require a student to submit a copy of his or her birth certificate, marriage certificate or the deceased's birth certificate.
- If a student has been notified of military deployment or reactivation, he or she is required to submit a copy of the official military deployment or activation paperwork. The DD214 does not show the official date the student was notified that he or she was activated.
If you are a financial aid recipient dropping classes during a semester in which you have received loans, grants or scholarships, you could be required to return the aid to the federal government. This may include all or a portion of the financial aid that was disbursed and applied to your student account. Please contact the Office of Financial Aid regarding the impact an approved tuition appeal decision could have on your financial aid. This could cause you to have a balance on your account if you received a refund.
For students receiving financial aid, federal regulations limit the number of times a student may repeat a course and receive financial aid for that course. For specific information regarding this federal regulation, please refer to the HFC Financial Aid Facts Booklet.
Students who have complaints of an equal opportunity nature (discrimination or harassment on the basis of age, race, ethnicity, gender, sexual orientation, creed, ancestry, disability, height, weight, national origin, religion, or marital status) shall consult either the Affirmative Action Officer or the Vice President of Student Services, who will provide a copy of the Discrimination and Harassment Complaint Procedure and review with the student an appropriate procedure to follow.
General Policy on Institutional Response to AIDS
HFC is committed to providing quality educational opportunities in an environment that is safe and conducive to learning for students and employees. Thus, all confirmed cases of Acquired Immune Deficiency Syndrome (AIDS), AIDS-Related Complex (ARC), or a positive Human Immuno-deficiency Virus (HIV) infection will be addressed on an individual basis for both students and employees, while maintaining the dignity and rights of the individual and the HFC community.
Academic Forgiveness Policy
The purpose of academic forgiveness at HFC is to allow a student who has not performed well academically to have a maximum of 12 hours of failing grades ("E") removed from his or her grade-point average (GPA).
To apply for academic forgiveness, a currently enrolled student must file an application in the Office of Registration and Records. Guidelines for this policy are as follows:
- Five or more years must elapse between the academic forgiveness and the last failing grade for which forgiveness is requested.
- The student must have earned at HFC at least six (6) credit hours in courses numbered 100 or above and have a cumulative GPA of at least 2.0 since the failing grades were received.
- Forgiven grades, to a maximum of 12 credit hours, will no longer be calculated into the student’s GPA.
- Forgiven grades remain on the transcript(s) and a special notation is added explaining academic forgiveness.
- Academic forgiveness can be granted only once to any student.
- Academic forgiveness, when granted, applies only to HFC courses. There is no guarantee, expressed or implied, that the academic forgiveness will be recognized by any other college or university.
Academic Probation and Dismissal Policy
A student is placed on academic probation when his or her cumulative GPA falls below the following levels:
- 1.50 GPA for 5-11 credit hours attempted;
- 1.75 GPA for 12-19 credit hours attempted;
- 1.85 GPA for 20-28 credit hours attempted; and
- 2.00 GPA for 29 or more credit hours attempted (the student is then subject to academic dismissal).
Once listed on academic probation, a hold is placed on the student’s record. This prevents the student from registering for classes until the student meets with a counselor to develop strategies and an academic plan that will move him or her from the standing of probation to "good standing." Once the student meets with the counselor, the hold will be removed.
Based on their assessment of each student’s needs, counselors may require enrollment in specific developmental courses before releasing students to register. Students may appeal such counselors’ decisions** in writing** to the Scholastic Review Board (SRB).
Returning probationary students who have not enrolled for one or more semesters are permitted to register only after meeting with a counselor.
Students on probation who have attempted more than 28 hours are dismissed from HFC for one full semester (fall or winter) unless they maintain a per semester GPA of 2.0 or above. Students on probation who are placed on academic dismissal, if currently attending classes, are permitted to complete the semester but cannot pre-enroll for the following semester. Dismissals may be appealed in writing to the SRB. Students are notified in writing of appeal procedures.
Students’ appeal letters may be directed to the SRB in care of the Office of the Registrar. Students who are not on academic probation but whose cumulative GPA is below 2.0 are sent a letter encouraging them to see a counselor.
Computer Systems Acceptable Use Policy
HFC’s computers, peripherals, software, networks, supplies, email systems, and Internet connections (“HFC’s Systems”) are intended to carry out the legitimate operational functions of HFC and not for purposes unrelated to HFC business. Learn more about HFC’s Computer Systems Acceptable Use Policy.
Missing Person Notification Process
Effective Aug. 14, 2008, the Higher Education Opportunity Act (HEOA) of 2008 requires all educational institutions participating in Title IV student financial aid program that maintains campus housing facilities establish a Missing Student Notification Policy. While HFC does not have campus housing, it regards the safety and security of its campus community as the highest priority. Accordingly, HFC has initiated a protocol to minimize delays and confusion during an initial investigation. Learn more about the Missing Person Notification Process.
Information for Crime Victims about Disciplinary Proceedings
Learn more about the disclosure of disciplinary records in violent and non-violent incidents.
Student Consumer Information
In accordance with the Higher Education Reauthorization Act (HERA), prospective students, enrolled students, and employees may access student consumer information at our Student Consumer Information page.
Any student who has not registered for a class and earned a grade other than NA for a period of 3 years, or longer must meet with a counselor and select a current program before registering for classes.
Students at Henry Ford College may obtain a certificate or degree by completing the program requirements as outlined in the catalog under which they entered the institution or, at the student’s choice, any subsequent year subject to the restrictions below.
- Students will have a maximum of 6 years to complete the certificate or degree requirements listed in their selected catalog.
- When a student elects to change programs, the student must follow the current catalog requirements in effect at the time of the change or, at the student’s choice, any subsequent year.
- In accordance with the Stop-Out Policy, a student who has not attended Henry Ford College for three years or longer must follow the current catalog in effect during re-enrollment or, at the student’s choice, the requirements of any subsequent year.
- If the College discontinues a program a two-year completion plan will be enacted with students currently enrolled in that program.
- A division may place further time restrictions on programs provided these are clearly communicated in the catalog. A shortening of time requirements by a division on an existing program does not affect a student who entered under an earlier catalog unless the student changes programs, or, in accordance with the Stop-Out Policy, does not attend Henry Ford College for three years, or longer.