Accounts Payable update: new form for Check Requests and BPO payments

Release Date
Financial planning session: businesspeople working at a table

HFC Financial Services has been working to update processes and procedures surrounding our Accounts Payable operations.

Until now, the invoice approval and payment process has been manual and time-intensive. The reliance on ongoing email exchanges to gather information, track approvals, and process invoices has created inefficiencies and delays, noted HFC Director of Financial Accounting Ryan Leright.

Financial Services is implementing an enhanced process to streamline invoice approvals and payments. The changes outlined below will eliminate the need for repetitive email communications and establish a centralized, standardized framework for collecting all required information and approvals.

This new approach will improve visibility, reduce processing time, increase accountability, and create more efficient and consistent experience for everyone involved in the invoice payment process. Financial Services appreciates your support as we all transition to this improved workflow and look forward to the benefits it will provide.

Details and deadlines

  • New Payment Request Form: Find the new Payment Request Form under All Ticket Systems on the [portal's](https://my.hfcc.edu} Systems and Support card or the Financial Services SharePoint page (login required). Simply fill out the form, and it will automatically route through the required approvers and back to Accounts Payable.

  • This system is in place immediately and is the new standard way to request invoice payments. Email approvals (check requests or BPO approvals) will not be accepted after Saturday, August 15.

  • Accounts Payable Polices and Quick Reference Guides are also now available on our the Financial Services SharePoint page.

  • The cutoff date to have fully approved invoices submitted to Accounts Payable is noon on Wednesday of each week. Approved invoices received after the cutoff will be processed the following week.

For questions or more information, contact the Accounts Payable Department at 313-845-9655 or ap@hfcc.edu.