Student Policies and Procedures

Download the Student Handbook (PDF).

Academic Integrity

Henry Ford College considers academic dishonesty to be a serious offense. It is the policy of the College that determination of and appropriate action in respect to academic dishonesty by a student shall be a matter of individual judgment by the instructor. The instructor may administer a penalty up to and including failure in the particular course. It is the professional obligation of the faculty to enforce academic integrity in their courses. Instructors (or their designees) reserve the right to require picture identification for test taking, graded papers or projects, or other appropriate purposes. A student cannot drop a class if failing for reasons of academic dishonesty.

Academic dishonesty is any activity intended to improve a student’s grade fraudulently.* It includes, but is not limited to, the following:

  1. Unauthorized acquisition of tests or alteration of grades (such as the stealing of tests, test keys, or grade books from faculty offices or elsewhere, or the purchasing of tests or grade books);
  2. Unauthorized use of notes, books, or other prohibited materials during an examination;
  3. Open cheating on an examination (such as copying from another student’s paper);
  4. Permitting another person to take a test in the student’s place or receiving unauthorized assistance with any work for which academic credit is received;
  5. Providing unauthorized assistance with any work for which academic credit is received;
  6. Revision of graded work in an attempt to receive additional credit fraudulently;
  7. Plagiarism (using another person’s work without acknowledgment);
  8. Use of cell and video phones to cheat;
  9. Any other conduct intended to obtain academic credit fraudulently or dishonestly.

If an instructor fails a student in a course for academic dishonesty, the instructor must immediately notify in writing the student and the registrar of the infraction, retaining copies of both notifications.

The registrar maintains a record of all such violations. If a student fails two classes as a result of academic dishonesty, he or she is dismissed from the College for two academic years. In addition, a notation of the reason for academic dismissal is placed on the student’s transcript. The notation may be expunged at the discretion of the appropriate vice president if the student petitions for its removal after at least two years have elapsed since the disciplinary action.

If a student believes that the accusation is false, he or she may appeal through the Student Complaint Procedure. If the appeal reaches the Student Complaint Board, the Board may consider only whether the charge is justified. The Board may not set aside or change the penalty given by the instructor unless the charge of academic dishonesty is set aside.

*Any action that violates the Student Conduct Policy and Due Process Procedure is also subject to review under that policy.

Student Conduct Policy and Due Process Procedure

Preamble

Henry Ford College (HFC) is a comprehensive community college that is dedicated to maintaining a teaching-learning environment that fosters critical thinking, creativity, personal integrity and self-esteem. We value the diversity of our educational community and of the communities we serve. The purpose of this document is to define a collegiate standard of behavior and to explain the actions to be taken if a student fails to adhere to those standards. Questions regarding this policy and procedure should be directed to the Vice President of Student Affairs.

Right and Responsibilities

Students have the rights and accept the responsibilities of participating in an educational environment when they enroll at HFC. Each student is expected to respect the rights of others and to help create an environment where diversity of people and ideas are valued. A collegiate community should be free from intimidation, discrimination and harassment, as well as safe from violence. Students are also expected to know and obey federal and state laws and local ordinances, as well as to follow College policies.

Students at HFC have the same rights under the constitutions of our nation and state as other citizens. These rights include freedom of expression, press, religion, and assembly. Freedom of expression, for example, includes the expression of reasoned dissent and voicing of unpopular views. Along with every freedom goes the responsibility of according the same right to others. All students have the right to be treated fairly, and to have access to College policies. Students will receive appropriate due process should they be accused of behavior that is in violation of laws or College policy.

I. General

A. The purpose of this policy, Student Conduct Policy and Due Process Procedure, is to help protect the safety and well-being of the campus community and to assist the College in providing an environment that supports the educational process. The responsibility for maintaining such an environment is shared by all members of the College community.

B. This policy addresses non-academic behavior, such as criminal behavior, and disorderly or disruptive conduct. Academic behavior, such as cheating, is addressed in official student publications, such as the Student Handbook, and the Faculty Handbook.

C. This policy may be amended with the approval of the College Organization. The Due Process Procedure may be amended with the approval of the Senate, the Vice President/Dean of Student Affairs and the President of the College.

D. The College Board of Trustees, acting through a delegation of authority to the President (or his/her designee), retains the ultimate right to make and enforce rules relating to student conduct and discipline.

E. Whenever, in this policy or in the Due Process Procedure, written notice to the student is required, such written notice is deemed accomplished by mailing the document in question to the address the student has on file with the College’s Registrar. It is the responsibility of the student to ensure that the address on file with the College’s registrar is current. Written notice can also be accomplished by providing the document in question to the student by hand delivery.

II. STUDENT CODE OF CONDUCT

A. Students at HFC are expected to comply with state, federal and local laws and ordinances, to show respect for the personal rights of others and the educational mission of the College, and to maintain standards of personal integrity.

B. The following are examples of behavior or situations that violate these standards. This list is illustrative and is not exhaustive, and it is not to be read as a limitation of the College's right to discipline for infractions which are not listed:

  1. Interference with normal College or College-sponsored activities, including, but not limited to, interference with teaching, College administration, and College Board meetings;
  2. Failure to comply with Campus Safety and other College personnel;
  3. Violation of legal standards of decency;
  4. Discriminating against or harassing an individual or group in any College-related activity, opportunity, or organization on the basis of race, color, ethnicity, gender, religion, sexual orientation, creed, national origin, ancestry, age, disability, height, weight, or marital status, or retaliating against any such individual or group for having complained about such behavior;
  5. Disrupting a class, a class-related activity, or a College-sponsored or related event;
  6. Physical assault;
  7. Stalking;
  8. Threats of injury or harm;
  9. Arson;
  10. Theft;
  11. Gambling;
  12. Damage to College, student, faculty, or employee property;
  13. Computer or technology abuse or tampering;
  14. Possession of firearms or dangerous weapons by persons who are not sworn federal, state, or local law enforcement officers who are required to carry weapons during the course of their employment. (Such individuals are required to notify the Campus Safety Office of this requirement prior to bringing such weapons on campus);
  15. Falsifying, altering or providing false, inaccurate or incomplete information on any College application, form or document; or providing false, inaccurate or incomplete verbal information which is to be used with regard to any College application, form, document or transaction;
  16. Possession, use, manufacture, sale or being under the influence of alcohol or any controlled substance without a physician’s prescription, or possessing drug paraphernalia while on campus;
  17. Any other actions deemed unsuitable for a College campus.

Download PDF: Student Conduct Policy

Alcoholic Beverages and Illegal Drugs

As a public institution, HFC operates under the guidelines of Federal Public Act 101-226, entitled Drug Free Schools and Campuses, passed in 1990. This law states that students must be informed of the College’s rules and sanctions relative to drugs and must be informed of health risks related to the use of drugs and of counseling assistance available at the College.

College Rules

Use, possession, or distribution of alcoholic  beverages and drugs is forbidden on campus. Persons appearing on campus while under the influence of alcoholic beverages, narcotics, and other dangerous drugs, except as expressly permitted by law, will be subject to disciplinary and/or legal action.

Possession, consumption, sale, or purchase of any  controlled substance which is illegal under state or federal law is prohibited on the campus of Henry Ford Community College.

College Sanctions

Disciplinary action may consist of payment of fines, verbal reprimand, restitution of damages, restriction of privileges, disciplinary probation, suspension, dismissal, and/or notation on the student’s record of dismissal or suspension.

Brochures are available in the Counseling Office  located in the Learning Resources Center. Anyone with questions should call 313-845-9611 or 845-9612.

Campus Attire

Students are expected to use good judgment, good taste, and decency with regard to their selection of dress.

Parking Regulations

Students are responsible for observing all campus parking rules and regulations. Failure to adhere to these regulations may result in their cars being ticketed and towed away or other disciplinary action.

Attendance

Students are expected to attend all the sessions of the classes for which they are enrolled. Penalties may be imposed, at the discretion of the individual instructor, whenever (1) HFC recognizes consistent attendance is critical to student academic success and/or (2) class participation is required. Students are responsible for checking individual instructor’s attendance expectations at the start of the semester. Students who do not attend any courses will have their attendance reported as “Never Attended” which will directly result in Financial Aid Funds not being available.

Lack of attendance may affect the student’s final grade.

Absences in connection with participation in authorized college activities must be considered in the total picture of absences for all purposes, and students are expected to contact their instructor in advance of a planned absence. The College provides free Hawk Mail for communicating with the instructors. It is the responsibility of the student to make up work missed, due to an absence.

Students are required to be present at the final examination. In case of absence, it is the student’s responsibility to contact the instructor in regard to makeup.

Students may be required to produce documentation to support the absence.

Henry Ford College complies with Federal and State law regarding absences protected by law.

Dropped Classes Repeat Policy

Students are allowed to transfer in courses completed at other colleges for which they originally received a grade of DR from Henry Ford College. When transferring courses from other institutions, the original HFC grade remains on the student's transcript.

Dropping/Adding Classes

Changes in a student's class schedule may be made in the Office of Registration and Records after the student has officially enrolled in any course. Membership in a class does not cease until the student has officially droped the class.

Schedule adjustments may be made during the add and drop period up until the 10% date without academic penalty. The student's transcript will not record any such changes made before the 10% date. A student may officially drop a class without academic penalty until 60% of the class is completed. A "W" will be recorded on the student's transcript. If a student stops attending a class without officially withdrawing from the class, the instructor may record either an E or DR grade.

Students considering withdrawing from classes during the semester are encouraged to first consult with a College counselor and/or Financial Aid if appropriate.

A student cannot drop a class if failing for reasons of academic dishonesty.

Tuition Appeal

Students are allowed one appeal during their academic career at Henry Ford College. A tuition appeal will only be considered for students who have an extenuating circumstance during the semester in which they are appealing. Appeals must be submitted within 10 business days after the end of the semester. Appeals postmarked or submitted after the deadline in which an appeal is allowable will automatically be denied with no exceptions given. Only courses with the letter grade of “W” or “DR” will be considered.

Extenuating circumstances in which an appeal will be considered are illness requiring hospitalization, death of an immediate family member, and military deployment.

  1. A serious illness that would require the student be hospitalized during the semester. Students are required to submit a letter to Henry Ford College from the attending physician. This must be on the physician’s letterhead. Prescriptions are not acceptable. The letter should include the following information: a) diagnosis; b) duration of illness; c) dates in which the student was examined and/or treated in the hospital; d) dates in which the student was unable to attend classes; e) and the date which the student was eligible to return to Henry Ford College.
  2. Death of an immediate family member which is considered to be the student’s parent or legal guardian, spouse, sibling or child. You are required to submit a death certificate and proof of relationship. Proof of relationship might require a student submit a copy of their birth certificate, marriage certificate or the deceased birth certificate.
  3. If a student has been notified of Military deployment or reactivation they are required to submit a copy of the official military deployment or activation paperwork. DD214 does not show official date student was notified they were activated.

If you are a financial aid recipient dropping classes during a semester in which you have received loans, grants or scholarships, you could be required to return the aid to the Federal government. This may include all or a portion of the financial aid that was disbursed and applied to your student account. Please contact Financial Aid regarding the impact an approved tuition appeal decision could have on your financial aid. This could cause you to have a balance on your account if you received a refund.

Repeated Courses

For students receiving financial aid, federal regulations limit the number of times a student may repeat a course and receive financial aid for that course. For specific information regarding this federal regulation, please refer to the HFC Financial Aid Facts Booklet or https://www.hfcc.edu/financial-aid.

Complaints-Equal Opportunity

Students who have complaints of an equal  opportunity nature (discrimination or harassment on the basis of age, race, ethnicity, gender, sexual orientation, creed, ancestry, disability, height, weight, national origin, religion, or marital status) shall consult either the Affirmative Action Officer or the Vice President/Dean of Student Services, who will provide a copy of the Discrimination and Harassment Complaint Procedure and review with the student an appropriate procedure to follow.

Student Complaint Policy

During their course of study at HFC, students may encounter problems requiring review by academic and administrative personnel. It is the policy of HFC to provide an equitable system for the speedy and amicable resolution of problems between students and College faculty and administrators.

Complaints against faculty may include issues such as final course grades, classroom assignments, and various services. Complaints against administrators may include matters such as policies, regulations, and services.

Due process is dependent upon timeliness. A formal complaint which is not initiated by the end of the semester succeeding the semester in  which the issue arose will be dismissed. Once the formal complaint process is initiated, the four stages of the complaint process should be completed within twenty academic working days for each stage (spring and summer terms and regularly scheduled College recesses may be exempt depending upon the availability of the persons involved). These  guidelines apply to all student complaints covered by this policy.

Certain types of complaints require the student to file grievances with specialized decision-making bodies. The College publishes these and makes them available to students. However, such specialized policies and procedures shall not be interpreted so as to deny a student due process under the Student Complaint Policy. Also, this policy shall not be construed or applied so as to restrict academic freedom.

Download PDF: Student Complaint Policy

General Policy on Institutional Response to AIDS

HFC is committed to  providing quality educational opportunities in an  environment that is safe and conducive to learning  for students and employees. Thus, all confirmed cases of Acquired Immune Deficiency Syndrome  (AIDS), AIDS-Related Complex (ARC), or a positive Human Immuno-deficiency Virus (HIV) infection will be addressed on an individual basis for both students and employees, while maintaining the dignity and rights of the individual and the College community.

Academic Forgiveness Policy

The purpose of academic forgiveness at HFC is to allow a student who has not performed well academically to have a maximum of twelve hours of E grades removed from his or her grade-point average.

To apply for academic forgiveness, a currently enrolled student must file an application in the Office of Registration and Records. Guidelines for the policy are as follows:

  1. Five or more years must elapse between the academic forgiveness and the last failing grade for which forgiveness is requested.
  2. The student must have earned at HFC at least six credit hours in courses numbered 100 or above and have a cumulative grade-point average of at least 2.00 since the failing grades were received.
  3. Forgiven grades, to a maximum of twelve credit  hours, will no longer be calculated into the student’s grade-point average.
  4. Forgiven grades remain on the transcript and a special notation is added explaining academic forgiveness.
  5. Academic forgiveness can be granted only once to any student.
  6. Academic forgiveness, when granted, applies to HFC courses. There is no guarantee, expressed or implied, that the academic forgiveness will be recognized by any other college or university.

Academic Probation and Dismissal Policy

A student is placed on academic probation when their cumulative GPA falls below the following levels:

  • 1.50 GPA for 5-11 credit hours attempted;
  • 1.75 GPA for 12-19 credit hours attempted;
  • 1.85 GPA for 20-28 credit hours attempted; and
  • 2.00 GPA for 29 or more credit hours attempted - student is then subject to academic dismissal.

Once listed on academic probation, a hold is placed on the student’s record. This prevents the student from registering for classes until the student meets with a counselor to develop strategies and an academic plan that will move the student from the standing of probation to “good standing." Once the student meets with the counselor, the hold will be removed.

Based on their assessment of each student’s needs, counselors may require enrollment in specific  developmental courses before releasing students to register. Students may appeal such counselors’ decisions, in writing, to the Scholastic Review Board.

Returning probationary students who have not enrolled for one or more semesters are permitted to register only after meeting with a counselor.

Students on probation who have attempted more than 28 hours are dismissed from the College for one full semester (fall or winter) unless they maintain a per semester grade-point average of  2.0 or above. Students on probation who are placed on academic dismissal, if currently attending classes, are permitted to complete the semester but cannot pre-enroll for the following semester.  Dismissals may be appealed, in writing, to the Scholastic Review Board. Students are notified in writing of appeal procedures.

Students’ appeal letters may be directed to the Scholastic Review Board in care of the Office of the Registrar. Students who are not on academic  probation but whose cumulative grade-point average is below 2.0 are sent a letter encouraging them to see a counselor.

Computer Systems Acceptable Use Policy

HFC’s computers, peripherals, software, networks, supplies, email systems, and Internet connections (“HFC’s Systems”) are intended to carry out the legitimate operational functions of HFC and not for purposes unrelated to College business. Learn more about HFC’s Computer Systems Acceptable Use Policy.

Missing Person Notification Process

Effective August 14, 2008, the Higher Education Opportunity Act (HEOA) of 2008 requires all educational institutions participating in Title IV student financial aid program that maintains campus housing facilities establish a Missing Student Notification Policy. While Henry Ford College (HFC) does not have campus housing, it regards the safety and security of its campus community as the highest priority. Accordingly, HFC has initiated a protocol to minimize delays and confusion during an initial investigation. Learn more about the Missing Person Notification Process.

Information for Crime Victims about Disciplinary Proceedings

Learn more about the disclosure of disciplinary records in violent and non-violent incidents.

HFC Drug & Alcohol Right to Know Notification

In accordance with the Higher Education Reauthorization Act, prospective students, enrolled students, and employees may access student consumer information at our Student Consumer Information page.