HFC Fiscal Year 2020 year-end deadlines notice

HFC Financial Services special notification for HFC Departments.

In preparation for the closing of the College’s June 30, 2020 fiscal year- end and subsequent audit, the financial documents listed below must be submitted in accordance with the deadlines indicated for orderly and proper processing in this current fiscal year.

• Requisitions: Enter as soon as possible. Understand that all goods and services must be received or performed on or before Tuesday, June 30, 2020 to be charged to the current 19/20 fiscal year. Please be mindful of proper GL use when entering requisitions).

• Vendor Invoices/Check Requests: Due on or before Thursday July 9, 2020. Goods and services must be received or performed on or before Thursday, June 30, 2020 to be charged in the current fiscal year. Goods and services received or performed on or before June 30 will be charged to Fiscal Year 19/20 despite the invoice date. Confirmation of the date goods received or services performed is required for audit. Some licenses, subscriptions and services could be subject to proration by fiscal year if item spans beyond June 30, 2020. Please be mindful of proper GL use on Check Requests.

• Travel and Mileage Reimbursements: Due on or before Thursday July 9, 2020 for all travel in the 19/20 fiscal year. All trip/travel related costs must have taken place on or before June 30 to be charged in the current fiscal year.

• Budget Transfers: Due before the end of May for 19/20 fiscal year. No transfers are necessary within the same department. For specific questions on budget, please contact Bryan Bame at 313-845-9657.

For other questions, please contact Financial Services accordingly.

Purchasing at 313-845-6420, Fred Steiner for requisitions, purchase or blanket orders.

Accounts Payable at 313-845-9621, Natalie Gonzales for invoices or check requests.

Other Accounting-related questions, 313-845-9850 Barb Eisterhold