Images and Video

Marketing and Communications does not have a dedicated photographer nor videographer. Photo and video requests are primarily external, and we pay industry-standard hourly fees for this service.

If you need professional photography or video services, we recommend you hire a contractor. Feel free to contact communications@hfcc.edu to discuss your needs, and we will provide names of local photographers for you to work with. In all cases, we request that any professional photography be stored on our servers and shared with the HFC community. You will need to use our release forms for all on-campus or HFC-related shoots.

Release forms and guidelines

A signed release form is required for individuals (excluding HFC employees) who appear in video and photographs. Use our online consent form, or, if you prefer, download the media release form for adults and the media release form for parents and minors under 16 years of age. Submit signed media release forms to Creative Lead Patti Sekulidis at 333 ASCC (L) building, or scan and e-mail the form to communications@hfcc.edu. Please also retain a copy for your records.

  • If photography is taking place in a group settings and individuals do not wish to be photographed (or videotaped), they should be allowed time to move out of the frame of the photos/video.
  • Individuals under 16 years of age must have parent/legal guardian signatures. Photos of children under age 16 may not be used for any purpose unless such signatures are obtained and are on file with Marketing and Communications.

Participants should:

  • Avoid wearing bright-white clothing.
  • Maintain a clean and well-groomed appearance.
  • Keep jewelry to a minimum.
  • Do not wear hats or clothing from other colleges.
  • Show your enthusiasm for HFC.

Video recording

Marketing and Communications cannot provide video production services. The only service we can facilitate (with sufficient advance notice) is a single camera, on a tripod, videotaping a speaker or event from a single, static position. This service is limited to high-profile events only, due to the amount of staff time required, and the limited uses of videos on campus.

If you need moving cameras, multiple cameras, lighting, high audio quality, cut video for posting to web or social media, and any post-production services, we are currently unable to provide these services. We can provide recommendations for local video services providers. Marcom can review proposals and advise on specifications and parameters for success, but you will need to conduct your own negotiations and use funds from your budget to acquire these services.

If you only need general video (e.g., single, static location taping only; no lighting; no post-production)
* Send requests 2 weeks in advance
* Marketing and Communications will accommodate your request if the AV team is able to assist
* We will need to decline requests that do not come to us with appropriate advance notice

Can I use my own digital camera or video camera?

Mostly, yes. You still need to follow the guidelines for acceptable photos, you need to seek prior permission and may only create images/video in public spaces, and you still need to obtain releases from participants. Otherwise, there is no prohibition on using your mobile-phone-based camera or DSLR camera to create your own photos and/or videos. Be aware that quality varies, and marcom cannot assist with ensuring, improving, or optimizing the quality of any images / video that you produce.

We recommend you talk to us before creating photos / video images to find out if we can provide advice or assistance.

Commercial entities, news organizations, or any external groups or individuals must seek prior, written permission from Marketing and Communications to take photos or video footage on campus.

Requesting specific images

Marketing and Communications manages and oversees uses of HFC photographs. We can provide permission to use images upon request. Marcom will not release images of any photo shoot without review by the VP or staff.

Video specifications for web (videos submitted to us)

Videos to be posted to the HFC website or social media must be approved by Marketing and Communications and meet specific format and content requirements. Marcom can offer suggestions, but we cannot produce or edit video for other units. Videos must look and sound exactly as intended. Captioning files are required for accessibility.

Email video files to Marketing and Communications for review. If the total file size exceeds 20 MB, send video files on Stream or via WeTransfer. Notify us they have been sent, so we know to look for them. Length: Videos should be 15 seconds to 2 minutes maximum. One minute is a good standard.