Fiscal Year 2023-24 Year-End Deadlines

EOFY blocks for End of Fiscal Year and a date of June 30

The 2023-24 fiscal year at HFC ends on Sunday, June 30, 2024, with the last workday being Friday, June 28, 2024.

In preparation for the College’s end of the Fiscal Year 2023-24 and subsequent audit, the financial documents listed below must be submitted in accordance with the deadlines indicated for orderly and timely processing in this current fiscal year.

Requisitions

Please submit ASAP or by Friday, May 31. Understand that all goods and services must be received or performed on or before June 28 to be charged to the current 2023-24 fiscal year. Plan ahead if it is important to receive items by June 28. If the requisitions are not received by June 28, the purchase must be charged against your 2024-25 budget. (Please be mindful of proper account number use when entering requisitions).

Vendor Invoices/Check Requests

Any invoices or check requests relating to the 2023-24 fiscal year are due to Accounts Payable no later than Friday July 12, 2024. Goods and services must be received or performed on or before June 28 to be charged in the current fiscal year. Despite the invoice date, only goods and services received or performed on or before June 28 will be charged to Fiscal Year 2023-24.

Confirmation in writing of the actual date that goods are received, or services are performed is required for audit. Depending on cost involved, some licenses or subscriptions could be subject to proration if the item spans beyond June 30. Any items recorded as prepaid will be expensed in the proper reporting year. (Please be mindful of proper account number use on Check Requests).

Travel Reimbursements

Please ensure that all invoices for webinars, virtual conferences, or actual travel through June 30 are accounted for and received no later than July 12. All fully completed Travel and Conference Forms must be delivered to Jayne Sakelaris no later than July 12. All costs and/or travel must have taken place on or before June 30 to be charged in the current fiscal year.

Mileage Reimbursements

Only for Same Day Travel: All mileage must have taken place on or before June 30 to be charged in Fiscal Year 2023-24. Mileage reimbursement requests should be submitted by using the new dynamic mileage reimbursement form located within Travel and Conference Procedures under the “Resources” section in the Financial Services portal. The Mileage Reimbursement Request Form is located under “Tools” and the Mileage Reimbursement Instructions are located under “Attachments.”

Budget Transfers

Due before May 31 for the Fiscal Year 2023-24. No transfers are necessary within the same department.

Questions

If you have any questions or concerns, do not hesitate to reach out to any of the following HFC team members:

Requisitions, purchase orders, or blanket orders: Contact Dan Murray at 313-845-9897 or dmurray8@hfcc.edu.
PO/BPO invoices: Contact Sue Jackson at 313-845-9655 or sbjackson2@hfcc.edu.
Check request invoices: Contact Natalie Gonzales at 313-845-9621 or nmgonzales@hfcc.edu.
Travel reimbursement and mileage reimbursement: Contact Jayne Sakelaris at 313-845-9213 or jesakelaris@hfcc.edu.
Budget: Contact Bryan Bame at bbame@hfcc.edu.
Any other accounting-related questions: Contact Barb Eisterhold at 313-845-9850 or bjeisterhold@hfcc.edu.