Student Handbook: Policies

Academic Forgiveness

HFC realizes that students may experience academic difficulties for a multitude of reasons. Therefore, because education is a continuous and life-long process, the College has established a program of Academic Forgiveness that will provide a second opportunity to former students who have experienced academic deficiencies. Learn more about academic forgiveness.

Academic Integrity

HFC considers academic dishonesty to be a serious offense. It is the policy of the College that determination of and appropriate action in respect to academic dishonesty by a student shall be a matter of individual judgment by the instructor. Learn more about academic dishonesty.

Alcohol and Illegal Drugs

1. Policy

HFC is governed by The Drug Free Work Place Act of 1988 and the Drug Free Schools and Communities Act amendments of 1991. Students and campus visitors may not unlawfully manufacture, consume, possess, sell, distribute, transfer or be under the influence of alcohol, illicit drugs or controlled substances on College property.

A. The term “drug” includes:

  1. controlled substances, as defined in 21 USC 802, which cannot be legally obtained,
  2. legally obtainable controlled substances which were not legally obtained, including:
    1. prescribed drugs when prescription is no longer valid (e.g., use of medication after a course of treatment is completed);
    2. prescribed drugs used contrary to the prescription; and
    3. prescribed drugs issued to another person.

B. The term “property” includes:

  1. all buildings, land owned, leased, or used by the College and motor vehicles operated by students, including personal motor vehicles, when used in connection with work performed for or on behalf of the university.

C. Students must also comply with

  1. laws, regulations and ordinances established by the state and local municipalities, and will be held accountable by law enforcement representatives of those entities for any illegal activity. It is the responsibility of all campus members to be aware of these laws.

2. Preventative Strategies

A. The College provides the following wellness information and support to reduce the harmful consequences of alcohol and other drug use:

  • Education awareness activities;
  • Fostering a health conscious environment;
  • Prohibiting the ? of alcohol and drugs;
  • Providing referral for treatment; and
  • Developing, enforcing policies that prohibit alcohol and drug use.

3. Health Risks from Alcohol and Drug Use

A. Alcohol and drug use increases the risk of health-related and social problems.

B. Below are some of the health risks associated with certain drugs and alcohol:

  1. Alcohol can cause short term effects such as loss of concentration and judgment; slowed reflexes; disorientation leading to higher risk of accidents and problem behavior; long term effects include risk of liver and heart damage, malnutrition, cancer and other illnesses; can be highly addictive to some persons.
  2. Amphetamines can cause short term effects such as rushed, careless behavior and pushing beyond your physical capacity, leading to exhaustion; tolerance increases rapidly; long term effects include physical and psychological dependence and withdrawal can result in depression and suicide; continued high doses can cause heart problems, infections, malnutrition and death.
  3. Cannabis can cause short term effects such as slow reflexes; increase in forgetfulness; alters judgment of space and distance; aggravate preexisting heart and/or mental health problems; long term health effects include permanent damage to lungs, reproductive organs and brain function; can interfere with physical, psychological, social development of young users.
  4. Cocaine (crack) can cause short term effects such as impaired judgment; increased breathing, heart rate, heart palpitations; anxiety, restlessness, hostility, paranoia, confusion; long term effects may include damage to respiratory and immune systems; malnutrition, seizures and loss of brain function; highly addictive.
  5. Designer Drugs/Synthetic Cannabinoids (bath salts, K2, spice) can cause short term effects such as elevated heart rate, blood pressure and chest pain; hallucinations, seizures, violent behavior and paranoia; may lead to lack of appetite, vomiting and tremor; long-term use may result in kidney/liver failure, increased risk of suicide and death.
  6. Hallucinogens (PCP, LSD, ecstasy, dextromethorphan) can cause extreme distortions of what’s seen and heard; induces sudden changes in behavior, loss of concentration and memory; increases risk of birth defects in user’s children; overdose can cause psychosis, convulsions, coma and death. Frequent and long-term use can cause permanent loss of mental function.
  7. Inhalants (nitrous oxide, amyl nitrate, butyl nitrite, chlorohydrocarbons, hydrocarbons) can cause short term effects such as nausea, dizziness, fatigue, slurred speech, hallucinations or delusions; may lead to rapid and irregular heart rhythms, heart failure and death; long-term use may result in loss of feeling, hearing and vision; can result in permanent damage to the brain, heart, lungs, liver and kidneys.
  8. Opiates/narcotics (heroin, morphine, opium, codeine, oxycodone, china white) can cause physical and psychological dependence; overdose can cause coma, convulsions, respiratory arrest and death; long term use leads to malnutrition, infection and hepatitis; sharing needles is a leading cause of the spread of HIV and hepatitis; highly addictive, tolerance increases rapidly.
  9. Sedatives can cause reduced reaction time and confusion; overdose can cause coma, respiratory arrest, convulsions and death; withdrawal can be dangerous; in combination with other controlled substances can quickly cause coma and death; long terms use can produce physical and psychological dependence; tolerance can increase rapidly.
  10. Tobacco (cigarettes, cigars, chewing tobacco) can cause diseases of the cardiovascular system, in particular smoking being a major risk factor for a myocardial infarction (heart attack) diseases of the respiratory tract such as chronic obstructive pulmonary disease (COPD) and emphysema, and cancer, particularly lung cancer and cancers of the larynx and mouth; nicotine is highly addictive.
  11. For an extensive list of health-related risks please visit the National Institute on Drug Abuse.

4. Counseling and Treatment

A. If a student needs assistance with drug or alcohol related problems, the College offers assistance through the Counseling Office.

5. Student Organizations

A. Student Organizations must adopt an alcohol and drug use policy that is consistent with this policy and complies with federal, state and local law. Revised August, 2014 Page 4.

6. Sanctions for Policy Violations

A. Violations of this policy are covered by the Student Conduct Policy and Due Process Procedure.

Athletic Aid Disclosure

The Athletics Department keeps information on the number of students; categorized by race and gender; the number of students by race and gender that receive athletically-related aid; the completion/graduation rate and drop-out rate; the completion/graduation and transfer rates for students receiving athletically-related aid. The department also has information on the amounts of revenues derived from, and expenses made on behalf of, intercollegiate athletics activities. Information is available on participation figures, coaching and staff information, revenue, and financial support for College Teams.


Students are expected to attend all the sessions of the classes for which they are enrolled. Penalties may be imposed, at the discretion of the individual instructor. Learn more about attendance.

Campus Attire

Students are expected to use good judgment, good taste, and decency with regard to their selection of dress.


HFC holds one Commencement ceremony annually in May for the corresponding academic year. Learn more about commencement.

Computer Systems Acceptable Use Policy

HFC’s computers, peripherals, software, networks, supplies, email systems, and Internet connections (“HFC’s Systems”) are intended to carry out the legitimate operational functions of HFC and not for purposes unrelated to College business. Learn more about HFC’s Computer Systems Acceptable Use Policy.

Dropping/Adding Courses

Schedule adjustments may be made during the add and drop period up until the 10% date without academic penalty. Membership in a class does not cease until the student has officially dropped the class. Students considering withdrawing from classes during the semester are encouraged to first consult with a College counselor and/or Financial Aid, if appropriate. A student cannot drop a class if failing for reasons of academic dishonesty. Learn more about dropping/adding classes.

Equal Opportunity Policy

HFC is an equal opportunity institution, firmly committed to a learning environment of mutual respect, free of discrimination and harassment. HFC prohibits discrimination and harassment based upon an individual’s race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, relation, height, weight, or veteran status and any other characteristic or category protected by law. HFC also prohibits retaliation against students who report or participate in an investigation of a report of discrimination and/or harassment. For additional information on how to address a concern or complaint of discrimination, and/or harassment, review the Student Complaint Procedure.

Grading System

Academic grades are posted to the student's transcript at the end of each semester. College faculty are responsible for submitting final grades for all enrolled students within 48 hours after the end of the semester. Students may access their grades via WebAdvisor. Learn more about HFC's grading system.

Incomplete Work

A student may receive an "Incomplete" grade if some part of the course work remains unfinished, provided that the student's standing in the course has been satisfactory. A student who receives an Incomplete grade must make up all class work by the mid-semester date of the following semester. Learn more about incomplete work.

Parking Regulations

Parking at HFC is free; students and visitors do not need parking passes. However, employees must obtain a parking permit from the Office of Campus Safety before access to the employee parking lots is authorized. The circle drive entrance (Flag Pole) is for handicap pickup or drop off only. All other pickups or drop offs are to be made in student lots. Campus Safety personnel have the authority to issue Uniform Law Citations to parking violators. Learn more about parking regulations.

Repeated Courses

Students may transfer in courses completed at other colleges for which they originally received a grade of DR from HFC. Financial aid may only be used once to pay for repeated courses in which a student has previously earned credit. Financial Aid may be used multiple times for courses that need to be repeated due to credit having not been earned. Learn more about financial aid and the Dropped Classes Repeat policy.

Smoke Free Campus

All of HFC is a smoke free environment. Learn more about HFC's smoke free campus.

  1. Smoking is prohibited in all College buildings, facilities, grounds and College-owned vehicles, as they are considered property of the College.
  2. Smoking in College facilities will be permitted for controlled research, educational, theatrical, or religious ceremonial purposes, with prior approval of the Dean or Director responsible for the facility.
  3. Smoking in privately-owned vehicles and on sidewalks adjacent to public thoroughfares is not prohibited.
  4. The sale of tobacco products is prohibited in all College buildings, facilities and grounds.
  5. Assistance with smoking cessation is available through HFC Counseling.

Student Conduct Policy and Due Process Procedure

The Student Conduct Policy and Due Process Procedure defines a collegiate standard of behavior and explains the actions to be taken if a student fails to adhere to those standards. Learn more about the Student Conduct Policy and Due Process Procedure.

Student Right to Know and Campus Security Act

HFC publishes annually a report which provides information about safety procedures on campus, data on instances of crime on campus, the student code of conduct, and directions for reporting emergencies. Learn more about campus safety.

Privacy Practices

HFC Privacy Practices apply to employees and students and satisfy the following government laws, acts, and guidelines:

  • Carl D. Perkins Vocational and Technical Education Act - Source: Section 113 and the Workforce Investment Act of 1998, Section 122.
  • Family Education Rights and Privacy Act (FERPA) of 1974 - Source: Federal Register, Vol. 53, No. 69, April 11, 1988.
  • Health Insurance Portability and Accountability Act of 1996 (HIPAA)
  • Michigan Social Security Privacy Act – Source: Michigan Act 454 of 2004.
  • Solomon Amendment – Source: Federal law 10 USC Sec. 983.
  • Freedom of Information Act (FOIA), 5 U.S.C. 552
  • Bullard-Plawecki Employee Right To Know Act 397 of 1978

HFC holds the privacy of its staff and students of paramount importance. The College’s goal is to provide its members with the highest level of service, confidentiality, and security. HFC Privacy Practices cover all personally identifiable information collected and stored by the College.

Access to Student Educational Records (FERPA)

Pursuant to the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, any person who is or has been in attendance at HFC shall have the right to inspect and review any and all educational records directly related to that person after a request for access to such records has been made in accordance with the approved College procedure for such access. Requests to review general college educational records are to be made at the Admissions, Registration, and Records Office. Requests for information regarding records maintained by a department should be made to the departmental director. Educational records are those records that are directly related to a student and maintained by an education agency or by a party acting for the agency or Revised August, 2014 Page 2 institution. The term does not include records of instructional, supervisory, and administrative personnel and educational personnel ancillary to those persons that are kept in the sole possession of the maker of the record, and are not accessible or revealed to any other person except a temporary substitute for the maker of the record. The term also does not include law enforcement records, records relating to individuals employed by the College, records related to treatment provided by a health professional, records that contain information about an individual after that person is no longer a student, i.e., alumni records.

Specifically, the student has the right to:

  1. Inspect all of his or her education records maintained by HFC;
  2. Prevent the disclosure of personally identifiable information to third parties unless exempted by the Act. With respect to College officials; information from your records will be made available only if the College official has a legitimate educational interest consistent with their official functions for the College. Persons outside the College – including your parents and/or spouse – will be given information from your records only (1) when you authorize it in writing, or (2) in connection with your application for or receipt of financial aid, or (3) in connection with studies conducted for the purpose of accreditation, development and validation of predictive tests, administration of student aid programs, or improve of instruction, or (4) when disclosure is required in a health or safety emergency or by federal or state law or by subpoena. If information from your record is subpoenaed, a reasonable attempt to notify you will be made as quickly as possible. In addition, the results of a disciplinary hearing conducted by the institution against the alleged perpetrator of a crime of violence will be made available to the alleged victim of that crime;
  3. Request an amendment to any educational record if the student believes it is inaccurate or misleading;
  4. Request a hearing, to present evidence that a record should be amended, if you believe you have been improperly denied access to your records, your records contain information that is inaccurate or misleading, or information from your record has been improperly released to third parties;
  5. The right to file a complaint to federal officials if you believe that there has been a violation of the rights afforded you under the Family Educational Rights and Privacy Act of 1974. The complaint must be submitted in writing within 180 days of the alleged violation to: U.S. Department of Education
    The Family Policy Compliance Office
    600 Independent Avenue SW
    Washington, D.C. 20202-4605
    Phone: 202.260.3887
  6. Obtain from the Admissions, Registration, and Records Office a copy of the HFC policy regarding FERPA.

Access to Student Financial Records

Financial records includes: historical, current or future income, debt, assets, banking, payment, funding requests or related information of an employee or student. The access of such information is limited to appropriate governmental, financial aid, financial services, human resource and/or direct supervisory personnel.

  • All financial information and documents will be kept in a secure environment.
  • Employees with access to such information will be held to the highest degree of confidentiality.
  • Documents that are no longer being used will be shredded or otherwise destroyed prior to disposal.
  • No employee, student or other individual is allowed to access or use financial records without written consent from the affected individual or through expressed consent of the institution based on that individual’s job responsibilities.
  • The College will not keep permanent record of credit card information.

Academic Probation and Dismissal Policy

A student is placed on academic probation when their cumulative GPA falls below accepted levels for credit hours attempted. Learn more about the Academic Probation and Dismissal Policy.

Access to Student Employment Records

Personnel Files (Operations, Policy 3000)

HFC complies with the Bullard-Plawecki Employee Right to Know Act 397 of 1978.

It is necessary for the orderly operation of the College to prepare a personnel information system for the retention of appropriate papers bearing upon an employee’s duties and responsibilities to the College and College’s responsibilities to the employee.

The Board of Trustees requires that sufficient records exist to ensure an employee’s qualifications for the job held, compliance with federal, state, and local benefit programs, conformance with College rules, and evidence of completed evaluation. Such records will be kept in compliance with laws of the State of Michigan.

The Board delegates the maintenance of an employee personnel information system to the Director of Human Resources.

A single central file shall be maintained, and subsidiary records shall be maintained for ease in data gathering only. These records shall be maintained or destroyed consistent with the federal and state laws.

A copying cost may be charged for each copy given to the employee upon his/her written request at the rate determined by the President.

In accordance with Michigan law, the employee shall have access to his/her file upon request.

Personnel records shall not be available to Board members except as necessary to conduct disciplinary hearings and shall be available to school administrators as may be required in the performance of their job.

Personnel wishing to review their own records shall:

  1. Request access in writing;
  2. Review the record in the presence of the administrator designated to maintain said records or designee;
  3. Make no alteration or addition to the record nor remove any material there from.

Health Insurance Portability and Accountability Act of 1996 (HIPAA)

Student Health Records provided to the College are protected from disclosure under FERPA.

Access to Student Health Records Health records of students who are employed by the College and are participants in the College’s group health plan are governed by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). For further information please see Notice of Privacy Practices for the use and disclosure of private health insurance information.

Personal Information

All requests for information by HFC are made with the goal of providing better service or in complying with governmentally regulated requests.

HFC will not give or sell any of personal information to any outside agency or company for any use outside of official College business, with the exception of Solomon Act requests (see below), and such use will not be in violation of other provisions of this policy.

HFC internal practices help protect privacy by limiting employee access to personal information.

The College keeps the most recently supplied email address as part of student and employee personal files. It is used like a postal address and is maintained to accommodate student requests to keep them informed of pertinent information via email.

Social Security Number Privacy

Students applying and registering for credit courses and employees applying to work at the College are required to supply their social security numbers. International students are required to supply the College with their International Student Identification (ISIN) or comparable unique identification number issued by the U.S.

Uses include, but are not limited to:

  • Employee (includes student employees and vendors) tax reporting;
  • Benefits provision;
  • Student Federal Financial Aid;
  • Specific reporting functions as required by the State and Federal government;
  • Veteran’s certification;
  • GED testing;
  • Reporting to the National Student Clearinghouse used for attendance verifications, degree reporting, and loan tracking; and
  • Debt Collectors attempting to collect funding owed the College only.

HFC, to the extent practicable, ensures the confidentiality of social security numbers and limits who accesses information or documents containing social security numbers.

Only employees with a “need to know” shall have access to student and employee social security numbers. Employees involved include but are not limited to members of Human Resources, Admissions, Financial Aid, Financial Services, Institutional Assessment and Registration.

HFC does not print social security numbers anywhere except when required by regulations or by necessity for or use by a need to know person as identified above.

All students and employees are issued a unique HFC (HANK) ID number which limits the need to use social security numbers to identify students or employees. Students and employees may voluntary identify themselves by their social security number, however. HFC prefers the use of the HANK ID number.

Should any document containing a social security number need to be disposed of, the document will be shredded or otherwise destroyed prior to disposal.

HFC prohibits the unlawful disclosure of social security numbers, and any employee found to have violated this rule will be subject to discipline up to and including discharge.

Perkins Act

In order to improve the instruction offered at HFC and to meet the requirements of the Carl D. Perkins Vocational and Technical Education Act, Section 113 and the Workforce Investment Act of 1998, Section 122, HFC will use student social security numbers in order to compile summary reports. Learn more about the Perkins Act.

Solomon Amendment

HFC complies with the Federal Solomon Amendment Act of 1996 (as amended) 10 U.S.C. 983, 32 CFR 2161.1 et seq that requires public education institutions to release student names, addresses, telephone number, age (year of birth), level of education, academic major, place of birth, most recent education institution attended and degrees received to the United States military upon request.

HFC Online Student and Employee Systems

My HFC WebAdvisor and Online Forms

When using My HFC WebAdvisor or filling out online forms at HFC, you will be asked to provide personal information such as name, address, telephone number, HANK ID Number, etc. Each WebAdvisor function and online form has different mandatory fields. These mandatory fields are the minimum information needed to complete a transaction. If you are uncomfortable providing any of this information over the Internet, the College understands. The alternative method of service is to come to the campus for help.

HFC's Secure Internet Site

My HFC WebAdvisor and all online forms are designed to give students and employees control over the privacy of their information. HFC offers the industry standard security measures available through Internet browsers called Secure Sockets Layer (SSL) encryption.

For positive identification, My HFC WebAdvisor and all online forms web site are registered with site identification authorities to enable Internet browsers to confirm the HFC Web Server's identity before any transmission is sent. With this technology, the identity of the HFC site is automatically confirmed behind the scenes prior to the transmission of any form. In addition, if data does not properly reach HFC, the Internet browser will notify the sender (prior to sending any personal information) that the potential receiving site looks suspicious and should be avoided.

Date encryption is built into security enabled Internet browsers. The information you send us is via WebAdvisor is encrypted, making it extremely difficult to read even if it is wrongly intercepted. All browsers released in the past several years are security enabled. This included Microsoft Internet Explorer, Mozilla Firefox, Google Chrome, and Safari. Browsers hosted on tablets and smart phones also adhere to published security standards.


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